Monday, 14 July 2014

In-house v outsourcing your bookkeeping and admin         Your local independent bookkeeper in Reading

Do you procrastinate when it comes to dealing with paperwork in your business? Finding time to run your business, network and spend time with family and friends can leave little time to keep your financial and admin records up to date. So a little extra help seems a good idea.

Do you hire someone in or outsource? There are advantages and disadvantages to both.

The advantage of having someone in-house means you have someone in the office to deal with the finance and admin tasks, answer the phones and other ad-hoc tasks.

The disadvantage is that you also have a payroll to run with a regular salary, national insurance, holiday, sick and possibly maternity/paternity to allow for. Let’s not forget the upcoming auto-enrolment.

Using an outsourced bookkeeper has the advantage of having some-one working only when you need them. There are no employment taxes – the bookkeeper is self-employed and pays their own.

If they work off-site there are no office costs, laptop and software costs. If they work on-site then the above may be provided by either the business or the bookkeeper depending on the business requirements. The paperwork stays on-site

The disadvantage is that they’re not on call when you may need them. If they work off site it’s not easy for either to ask questions. They would also need to take paperwork way so you have to wait till their next in should you have a supplier/customer query.

As a sole trader or small limited company when you don’t need a full time bookkeeper outsourcing definitely has more advantages than having an in-house bookkeeper.  You outsource only the parts you don’t want or have time to do, whether it's the general bookkeeping, invoicing or credit control. They work only when you need them to and ultimately you save money by reducing your overheads.


Tuesday, 8 July 2014

Desktop or Cloud  Your Reading based bookkeeper
The cloud is here to stay so do you stick with your desktop software or move to the cloud.  I see pros and cons with both.  For me the main ones being security and access to the internet. 

I want to be sure my clients will feel confident that no-one will hack into their accounts - if it’s on the web we worry it may happen but if it’s on my laptop we worry it may be broken into. 

The same with the internet – if it’s on my laptop I know I can work anywhere my laptop is and if it’s on the web my clients can also have access to it. The former means I am doing their bookkeeping for them unless they do their accounts during the month / quarter / year and then pass me the backup to do the reconciliations, month/ year end accounts etc.

The latter also allows them to see at a glance how their business is doing.  More and more clients these days want to have more of a hand in their accounts which is as it should be.  In the past if an owner was asked ‘how’s business’ they would have had to ask their accountant. Now they can see with the touch of a button how it is. 

With smartphones and tablets the clients can issue invoices as they leave their customer or can scan expenses and receipts straight in. 

Although there is usually a monthly charge for web based accounting packages it can easily be recouped by business owners  as they can also do some of their own bookkeeping which, if they have the time, will help keep administration costs down. Especially in the early start-up days when you’re trying to minimise your outgoings and don’t want to have to pay up too many upfront costs, a web based system is the way forward.

I have some clients who just want to know how much they’ve made, have to pay in VAT etc so don’t want to see the accounting system and I have some who want to be more involved in the day to day running of the accounts. So for me I’m going to keep a foot in both camps.   I also want to be able to do some work when my broadband occasionally goes down.