www.oakbookkeepingservices.co.uk Your Reading based bookkeeper
The cloud is here to
stay so do you stick with your desktop software or move to the cloud. I see pros and cons with both. For me the main ones being security and
access to the internet.
I want to be sure my
clients will feel confident that no-one will hack into their accounts - if it’s
on the web we worry it may happen but if it’s on my laptop we worry it may be
broken into.
The same with the
internet – if it’s on my laptop I know I can work anywhere my laptop is and if it’s
on the web my clients can also have access to it. The former means I am doing their
bookkeeping for them unless they do their accounts during the month / quarter /
year and then pass me the backup to do the reconciliations, month/ year end
accounts etc.
The latter also
allows them to see at a glance how their business is doing. More and more clients these days want to have
more of a hand in their accounts which is as it should be. In the past if an owner was asked ‘how’s
business’ they would have had to ask their accountant. Now they can see with
the touch of a button how it is.
With smartphones and
tablets the clients can issue invoices as they leave their customer or can scan
expenses and receipts straight in.
Although there is usually
a monthly charge for web based accounting packages it can easily be recouped by
business owners as they can also do some
of their own bookkeeping which, if they have the time, will help keep
administration costs down. Especially in the early start-up days when you’re
trying to minimise your outgoings and don’t want to have to pay up too many
upfront costs, a web based system is the way forward.
I have some clients
who just want to know how much they’ve made, have to pay in VAT etc so don’t
want to see the accounting system and I have some who want to be more involved
in the day to day running of the accounts. So for me I’m going to keep a foot
in both camps. I also want to be able to do some work when my
broadband occasionally goes down.
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